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Withdrawing, Dropping & Adding Courses
A student is officially a member of each class in which he or she has enrolled. To withdraw or drop a course, a student must complete the withdrawal process. Any student who does not attend classes and who has not officially dropped or withdrawn from a class will receive a failing grade at the end of the semester, or the student may be administratively withdrawn.
To add, drop, or withdraw from a course, a student must complete a Schedule Change form, which must be filed in the Office of Enrollment Services. A schedule change form may be obtained and processed in the Office of Enrollment Services located in the Student Center building, at the appropriate dean or Associate Dean’s office, or at the offices at Jefferson College Arnold or Jefferson College Imperial. Copies can also be printed through the Student tab in MyJeffco. The signed and dated form must be filed in the Office of Enrollment Services, the appropriate dean or Associate Dean’s office, or at the offices at Jefferson College Arnold or Jefferson College Imperial by the appropriate deadline, or the add, drop, or withdrawal is not complete. Students may also access the Student tab in MyJeffco to drop/withdraw from courses during the first eight weeks of full-semester courses. During the first half of the course semester, i.e., the first eight weeks of a semester, a student can officially withdraw without the permission of the instructor or Enrollment Services advisor; however, during the third quarter of the semester, i.e., the ninth through the twelfth week, the student must have the instructor’s signed approval or Enrollment Services advisor ‘s approval to withdraw. If the student is passing during this period, the instructor or Enrollment Services advisor will authorize the issuance of a “W.” Students are not permitted to withdraw from a course during the last quarter of the semester. Classes cannot be added after the first week of the fall or spring semester or after the first three days of the summer term.
Request for Medical Withdrawal
If a student becomes seriously ill and is unable to continue participating in classes, the student should withdraw to avoid receiving failing grades. If an illness or injury occurs after the published withdrawal deadline has passed, a student may submit a Request for Medical Withdrawal.
Any student who fails to begin attendance or ceases participation for at least two consecutive weeks may be administratively withdrawn from the course(s). Additionally, any student who has sporadic participation in a course resulting in the student missing 15% or more of the coursework may be administratively withdrawn. Individual programs may have more rigorous attendance and participation requirements.
Any student who feels that the administrative withdrawal was executed unfairly or inaccurately can appeal the withdrawal within 10 calendar days of notification. The student must appeal in writing to the faculty member associated with the course.
A student who is administratively withdrawn will receive a grade of “WX” for the course(s) and will be financially responsible for all tuition and fees associated with the course(s).
An administrative withdrawal may only be granted through the official College withdrawal deadline for each course(s).
Withdrawal from College
A withdrawal from College is accomplished online through MyJeffco or by the completion of an official withdrawal form, which is available from the Office of Enrollment Services, the appropriate dean or Associate Dean’s office, or the offices at Jefferson College Arnold or Jefferson College Imperial. Failure to attend classes does not constitute a withdrawal. For tuition refund purposes, only official drops made during the first two weeks of a regular 16-week semester entitle the student to a refund of tuition. No tuition refunds will be made for withdrawal from full-semester classes after the second week of classes unless the tuition refund appeal stipulations have been met. Refunds for courses of shorter-term length will be made on a prorata basis. The official written withdrawal requirement applies (i.e., refund expires after 12.5% of term length). View specific refund dates for all courses.
Refunds of Registration Fees
During the 16-week semester, a student who officially drops a full-semester course PRIOR TO THE BEGINNING OF THE THIRD WEEK OF CLASSES WILL RECEIVE A 100 PERCENT REFUND OF FEES PAID. A written request must be made on official College forms or through MyJeffco online prior to the beginning of the third week to obtain a refund. Official forms are available online or upon request by contacting the Office of Enrollment Services at (636)481-3209/797-3000, ext. 3209, or may be obtained from the Office of Enrollment Services in the Student Center, at the appropriate dean’s office, or at the offices at Jefferson College Arnold or Jefferson College Imperial. The forms must be returned to the Office of Enrollment Services, the appropriate dean’s office, or at the offices at Jefferson College Arnold or Jefferson College Imperial prior to the beginning of the third week of classes. Deductions from refunds may be made for laboratory materials used and for other financial obligations.
Refunds for courses of shorter-term length will be made on a pro-rata basis. The official written requirement applies (i.e., refund expires after 12.5% of term length). View specific refund dates for all courses.
Failure to attend classes does not constitute a drop or withdrawal and does not entitle the student to a refund. All drops/ withdrawals must be initiated by the student on official forms or online via MyJeffco.
Tuition Refund Appeal
A student may drop classes and be entitled to a refund of tuition and lab fees paid or a removal of assessed tuition charges and lab fees during published refund period dates. After these dates, a tuition refund appeal will be considered for the following circumstances only:
• Death of an immediate family member
• Extended illness or critical injury of student or immediate family member
• Institutional error
The Tuition Refund Appeal form is available under the Student tab in MyJeffco, and it can also be obtained from the Office of the Vice President of Student Services, the Office of Enrollment Services, or the offices at Jefferson College Arnold or Jefferson College Imperial. A student should officially withdraw from classes before submitting an appeal. If the student is a financial aid recipient, he or she should check with the Office of Student Financial Services before withdrawing or submitting a Tuition Refund Appeal to discuss how his or her financial aid status/eligibility may be affected. The student should then submit the completed Tuition Refund Appeal form with required documentation to the Office of the Vice President of Student Services. Incomplete appeals will automatically be denied. Tuition Refund Appeals must be received prior to the end of the following semester.
Please note that this appeal process cannot be used for instructional complaints. A student should contact his or her instructor or the appropriate Associate Dean regarding these issues. Refunds associated with military obligations are handled outside of this process. In these situations, a copy of a student’s military orders must be submitted to the Office of Enrollment Services along with a completed withdrawal request.