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Coronavirus Information - Employees

Operations Update for Phase 4: Remote Work Requests for Staff

Considerations for continued remote work during Phase 4 (beginning August 10) will be given to staff if the nature of the position is conducive to remote operation and fits within scheduling considerations. Priority consideration will be given to individuals who are at increased risk of severe illness due to COVID-19.

Expectations: 

  • Core business hours of 9:30 a.m. - 3 p.m. during which you are expected and available to students, staff, and administration.  

  • A full 40-hour workweek is still expected. If less than 40 hours worked, it is expected that an employee will report appropriate leave.

  • Professional appearance for virtual meetings (as if attending on campus)

  • Hot spot/high speed Internet connection required to engage fully in virtual/remote communications.


This is not a substitute for childcare. If you must
care for a child whose school or child care provider is closed or unavailable for reasons related to COVID-19, contact Kristen Sides for more information on your eligibility for benefits through Families First Coronavirus Relief Act (FFCRA).

Staff members, after discussion with the appropriate supervisor, may request continued remote work arrangements by submitting the form below by noon on Wednesday, July 29, 2020. Decisions will be made and staff will be notified by 5 p.m., July 30, 2020.

https://forms.gle/qRw2YDN1bwv1gFk39


Fall Reopening Info for Employees - Safe Face-to-Face Plus Online Options

Read the campus announcement sent on June 16, 2020.


Phase 3, June 8 - August 9

Some offices will be available to the public by appointment only and others will continue to provide services remotely. Departments and offices will operate under a combination of remote staffing and/or on-campus staggered work schedules utilizing physical distancing guidelines/practices.

Time and Leave Reporting

  • Effective May 16, full-time staff will resume regular time and leave reporting practices as we will return to a regular work schedule working either remotely or on-campus. The Pandemic Closure leave option will no longer be available. Employees must request sick, vacation and/or personal leave as usual. 

  • All part-time regular non-exempt (hourly) employees, temporary employees, and student workers will continue to only perform work if directed by the appropriate supervisor and report time worked, remotely or on campus as directed, as Regular Hours Worked on the timesheet.

  • As a reminder, the Families First Coronavirus Response Act (FFCRA or Act) provides emergency paid sick leave and expanded family and medical leave for reasons related to COVID-19. This includes the care of your child whose school or place of care is closed (or child care provider is unavailable) due to COVID-19 related reasons. Click here to review employee rights under the Act. If you are unable to work a full workweek due to any of the reasons covered by the Act, complete the FFCRA form and submit it to Kristen Sides, HR Specialist, at ksides1@jeffco.edu. This form is available under HR Forms on the Employee tab of MyJeffco. Effective April 13, hours that you are unable to work due to reasons covered by the Act must be reported either on the timesheet or leave report under new FFCRA time/leave codes. 

 

Workplace Guidance Regarding COVID-19 

Health and safety are a top priority as we continue to respond to this pandemic. As such, we ask employees to adhere to the Centers for Disease Control and Prevention (CDC) guidance for responding to COVID-19. On the first day that an employee returns to work on campus through Phase 3, he or she will be required to review and acknowledge the following guidelines by completing an electronic form that will be available on the Human Resources tab of MyJeffco. Supervisors will be responsible for ensuring that their employees complete the form prior to returning to work on campus. 

  • Employees who have symptoms of COVID-19 (i.e., fever, cough, or shortness of breath) must stay home and notify their supervisor and Kristen Sides, HR Specialist.

  • If you think you may have been exposed to COVID-19, contact your healthcare provider immediately.

  • Sick employees should follow CDC-recommended steps. Employees should not return to work until the criteria to discontinue home isolation are met, in consultation with healthcare providers and state and local health departments.

  • Employees who are well but who have a sick family member at home with COVID-19 should notify their supervisor and HR Specialist Kristen Sides and follow CDC recommended precautions.

  • Employees who appear to have symptoms (i.e., fever, cough, or shortness of breath) and report to work will immediately be sent home by their supervisor.

  • Wash your hands often with soap and water for at least 20 seconds. Use hand sanitizer with at least 60% alcohol if soap and water are not available.

  • Avoid touching your eyes, nose, and mouth with unwashed hands.

  • Cover your mouth and nose with a tissue when you cough or sneeze, or use the inside of your elbow. Throw used tissues in the trash and immediately wash hands with soap and water for at least 20 seconds. If soap and water are not available, use hand sanitizer containing at least 60% alcohol. Learn more about coughing and sneezing etiquette on the CDC website.

  • Clean AND disinfect frequently touched objects and surfaces such as workstations, keyboards, telephones, handrails, and doorknobs. (The College is ordering disinfectant wipes to keep in all buildings, but cannot guarantee that they will arrive by the beginning of Phase 2.)

  • Avoid using other employees’ phones, desks, offices, or other work tools and equipment, when possible. If necessary, clean and disinfect them before and after use.

  • You may, but are not required to, wear a mask or cloth covering while in the workplace.

  • Practice physical distancing by avoiding large gatherings and maintaining distance (approximately 6 feet) from others when possible.


Work-Related Resources

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