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Coronavirus (COVID-19) Information

In an effort to maintain a safe environment for students, employees, and community members, Jefferson College is closely monitoring the news around the coronavirus (COVID-19) outbreak. To help inform the College community and prevent the spread of the virus to our campus, we are providing the following information. Please check back for updates as new information becomes available.

Campus Health Safety Updates

  • May 6, College Operations to Gradually Resume Within 4 Phases

    Our students and employees are our greatest assets, and their health and safety is a top priority as we continue to respond to this pandemic. The College strives to operate in full compliance with federal, state, and local guidance and has implemented strict safety measures to provide a safe environment to work and learn.

    In connection with the unknown long-term course of the COVID-19 pandemic, the College is taking precautions by following a series of phases to gradually resume on-campus operations. Please note that the information below can change at any time depending on circumstances or updated information from federal, state, or county regulatory agencies.  

    We greatly appreciate the patience and tremendous support that has been shown throughout the emergency. The College continues to be here for you as we work together to provide the highest level of service possible.

    Additional information about department-specific functions and auxiliary operations will be announced separately. Employees are encouraged to reach out to their supervisor with any work-related health or safety concern.

    Phase 1 – Until May 17

    •    Students in designated critical care public safety and human health programs/lab assignments and a small number of employees performing essential tasks as identified by supervisors are permitted on campus. Students are required to undergo daily temperature and/or symptom checks while practicing physical distancing.
    •    Library exterior drop box drop off for borrowed materials begins May 11. Specialized, appointment only testing will be available at the Testing Center on May 12.
    •    Building access approval is required of any employee who needs to access a campus facility.
    •    Weekly curbside mail pick-up will be held at COS each Wednesday. Weekly UPS and FedEx deliveries will begin.
    •    College employees continue to report time and leave through May 15 according to previous guidance provided by Human Resources and Payroll.

    Phase 2 – May 18-June 7

    •    Only students who have been approved for completion of programs will be allowed on campus. Offices will remain closed to students and the public unless by appointment only. Other than the monthly Board of Trustees meeting scheduled for May 21, all events and activities are cancelled. Facilities are unavailable for use by external groups until further notice. 
    •    Library laptop return will be May 18-19. Appointment only testing will be available at the Testing Center.
    •    To maintain a minimal number of people on campus, College services will continue to be provided as virtually as possible. Those who can continue to work remotely will be encouraged to do so. Employees who are more productive on campus by nature of their positions can return, based on supervisor approval. On-campus staff will work staggered schedules to ensure safety and physical distancing. For those working remotely, approval will be required in order to access a campus facility.
    •    A series of Workplace Guidelines is being developed for employees and will be included in a separate announcement.
    •    Students and employees will be encouraged to wear their own protective masks. Student temperature/symptom-checks will continue. Physical distancing will continue at all College locations.
    •    Contact tracing will continue with employee building access recorded.
    •     Two day a week mail pick up (Tuesdays and Thursdays) will occur and courier service between Arnold and Hillsboro will be done three days per week.

    Phase 3 – June 8-August 9

    •    Some offices will be available to the public by appointment only and others will continue to provide services remotely.  Departments and offices will operate under a combination of remote staffing and/or on-campus staggered work schedules utilizing physical distancing guidelines/practices.
    •    Child Development Center, Follett Bookstore, Mercy Clinic, and Viking Cafeteria (carry out only) will reopen. Appointment only testing will be available at the Testing Center.
    •    Daily mail delivery service will resume.

    Phase 4 – August 10
    The College fully reopens to the public while following safety guidelines and closely monitoring guidance from local, state, and federal authorities.

    Fall Class Formats Remain Unchanged for Now

    With the phased reopening, we will continue to monitor developments regarding COVID-19. Students should register for fall courses as scheduled. We will notify students immediately should the format of fall classes need to be changed due to a resurgence of coronavirus. To make a virtual appointment with an advisor to plan summer or fall classes, please email advisor@jeffco.edu.

    Stay Safe...Stay Well,

    Dr. Ray Cummiskey, President
    Dr. Dena McCaffrey, President-Elect

  • April 30, College to Award $1.3 Million in CARES Act Emergency Aid to Students

    Jefferson College will distribute $1.3 million in federal emergency financial aid grants to qualifying currently enrolled Title IV-eligible students in connection with stimulus funds through the Coronavirus Aid, Relief, and Economic Security (CARES) Act signed by President Trump in late March.

    The College is reaching out to over 1,600 eligible students about the CARES Act through Jefferson College’s MyJeffco email system this week. Those with questions can also contact the College’s Office of Student Financial Services via email at finaid@jeffco.edu.

    “We’re here for our students, as many of them and their families face severe economic struggles,” said College President Dr. Raymond Cummiskey. “The CARES Act will provide them with assistance and resources during this prolonged pandemic. With half of the funding allocation for higher education going directly toward student aid, our students will receive the relief they urgently need.”

    The law appropriates about $14 billion for higher education, with about $12.5 billion to be split for emergency grants to students and money for institutional needs in light of the coronavirus pandemic. According to the law, colleges must award at least half of their total allocation to students for expenses to address educational costs pertaining to the students’ transition to online learning, including things like course materials and technology as well as food, housing, health care, and childcare.

    All Jefferson College currently enrolled students who are eligible in connection with federal Title IV standards will be considered for the emergency financial aid. Awards are estimated to range from $100-$900 per student. As per the U.S. Department of Education, international students and dual credit students are excluded from the disbursement.

    Institutional funding allocations were set by a formula prescribed in the CARES Act that is weighted significantly by the number of full-time students who are Pell-eligible but also takes into consideration the total population of the college and the number of students not enrolled full-time online before the coronavirus outbreak. The Department used the most recent data available from the Integrated Postsecondary Education Data System (IPEDS) and Federal Student Aid (FSA) for the calculation.

    In order to access the CARES Act funds, the U.S. Department of Education required a signed certification from each higher education institution affirming they would distribute the funds in accordance with applicable law. The college or university could then determine how the grant disbursement would be allocated within the guidelines set forth by the Department of Education.

  • April 17, Remote Operations Extended Through May 15 - Intersession/Summer Classes Online

    As we continue to monitor the day-to-day state and regional impact of COVID-19, remote operation of the College is being extended through at least Friday, May 15, with limited exceptions for those in designated critical human health-public safety programs/lab assignments and a small number of employees performing essential tasks as identified by supervisors. Students who are directly impacted will be contacted by their instructor with further details. Depending on the continued concerns related to the pandemic, additional closure is possible beyond May 15.

    College employees will continue to report time and leave according to previous guidance provided by Human Resources and Payroll. Click here for more information.

    Most Intersession/Summer Classes to Be Taught Online

    Due to the uncertain duration of the current pandemic, we are proactively moving most Intersession and Summer courses online and will be waiving the corresponding online fee for these classes. We anticipate limited face-to-face instruction may be possible with recommended safety precautions. Some lab and developmental courses require face-to-face instruction. We have reduced the maximum enrollment in these courses to maintain physical distancing. Students are encouraged to enroll in these courses as scheduled. In the event they must be transitioned online or rescheduled, students may select other courses or contact Enrollment Services for assistance via email at advisor@jeffco.edu.

    Fall Class Formats Unchanged for Now

    Jefferson College is continuously monitoring developments regarding COVID-19. Students should register for fall courses as scheduled. However, we know the situation is ever-changing, and will notify students immediately should the format of fall classes change. To make a virtual appointment with an advisor to plan summer or fall classes, please email advisor@jeffco.edu.

    We hope to see you back on campus soon. Thanks for your patience and continued support of YOUR community college...you’ve got this and we’re here for you!

  • April 16, Withdrawal Due to Crisis Option for Spring 2020
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    Jefferson College is offering students the option for “withdrawal due to crisis” this spring semester. While we encourage all students to complete their coursework this semester, we understand that the current COVID-19 crisis may impact the ability of students to successfully complete all courses. Learn more about this option.
  • March 24, College Operations Update
  • March 13, Instruction and Continuity
  • March 13, Mercy Clinic Coronavirus Operations Information
  • March 12
  • March 10
  • March 2


Student Services Resources - View a list of resources and contact information.


Athletics

Following the recent recommendations from the Center for Disease Control and Prevention (CDC), the NJCAA has made the difficult decision to cancel all spring competition, which includes all practices, regular season, postseason, and national championship play. Visit the NJCAA website to learn more.

Employees

View additional information on telecommuting operations and helpful resources.
Families First Coronavirus Response Act
FFCRA Leave Request Form

Resources


Fact Sheets